January 19, 2018

Document Management System

Document Management System Feature

Our Document Management System is a feature that organizes, manages, and controls documents in any setting. The best examples of those documents are recipes, formulations, Quality Assurance templates, room and equipment logs, and Standard Operating Procedures. It is fully integrated with all of our software products and accessible through Equipment Logs, Master Production Records, and Batch Production Records within InstantGMP™.

Main benefits of the DMS feature:

Changes Made Easy: When a user receives an e-mail notification, a link takes them directly to the file that needs review and editing

History Log: Users can view a document’s history that includes information about what was changed, by whom, where and when

Standardized Nomenclature: Each document has a classification, type and an assigned sequential number to ensure each document record is unique and easily searchable

Customizable Nomenclature: Classifications and types can be customized by the user

Simple User Interface: Users can see all document information such as version number, status, effective date, etc. at a glance

Updating Made Easy: Interactive icons allow users to print a cover page, version up, and copy records

Role-Based: Roles have built in permission sets allowing control over who can initiate, write, edit, and sign or simply read a record

Digital Signatures: Users sign with their digital signatures or sign by scanning their secure barcoded personnel badge to generate a part 11 compliant signature

System Notifications: Approvers are notified by email when a document is ready for review or approval

Batch Record Connection: Documents are hyperlinked within Master Records and Batch Records

One Click Batch Record Updates: When a controlled documents is versioned up, its status is shown in batch records where MPRs can be updated with new document versions with a single click